HOA Annual Meeting Minutes: Friday, april 19, 2024

Attendees: Heather Gray (President), numerous HOA members

Order of Meeting and timeline:

Meeting called to order at 6:30 PM

Opening remarks:

HEATHER- made an additional announcement about Ken Kush passing in the event members did not read the email notification

 -Announced there would have to be a special appointment for the position of DCFHOA treasurer

Our Budget was passed and accepted

 Ben and Pat R for the motions.

Current and New Business:

HEATHER-asked attending members their thoughts on how the HOA could get more member engagement and participation

 -Pat Rosales contributed that maybe an email explanation about what voting and non-voting does to the initiatives

 -Ben Garneau offered that the HOA maybe would need to educate members on the importance of having an HOA is and put an explanation on the annual ballots to remind

BEN GARNEAU-offered that the language for the initiative of adding Chickens to the DCFHOA covenants is vague and does not address the type of chicken coop that could be installed; further needs to state the aesthetic requirements in order to maybe be more successful

Dumpster Day will be in late October

Brush Day will by June 15th

Heather will look into the legalities of electronic ballot voting.

It was brought up that maybe Lynne Wright (DCFHOA neighbor) may be able to offer some advice on why the HOA is a good thing to have

Heather trying to get a road crew from Elbert County to assess our neighborhood roads.

There is a really good business that takes care of driveways for very reasonable prices and excellent customer service: highly recommend

 ANDREW YANES:  720-774-7816

There was a couple that volunteered to spruce up the Neighborhood entrance signs (we forgot to write down who that was –WE ARE WILLING TO PAY $400 if you still want to do it.. 

 --PLEASE CALL HEATHER—719-640-9434

Ballot Initiatives:

 Keep DCF HOA—YES

 Chickens added to covenants --NO

MEETING ADJOUNED- at 7:20 PM Ben and Pat R. for the motions

Attendees: Heather Gray (President), Ken Kush (Treasurer), Daniel Silk (Secretary), Chris and Jen Morgan (members)

Order of Meeting and timeline:

5:10pm-  Meeting called to order and roll taken by Heather Gray.

5:12pm- September 2023 Financial report presented by Ken Kush.

5:20pm- New Business: Annual Dumpster Day scheduled for 4 Nov 2023 from 8am-Noon. Cost will be zero for DCF HOA members and $60 per load for non-HOA members and they will be limited to one large item (ie. Sofa, bed-set etc.) per household in order prevent overfilling the roll-off. The recycling company will be there again this year so metal products and recyclables will still be accepted.

5:30pm-  New Business: Discussion surrounding a recent member assertion that the DCF HOA is responsible for maintaining the neighborhood fire hydrants. After discussion with the Deer Creek Water District manager Kevin Kirkwood, it was determined that this assertion is completely inaccurate and in fact the HOA has zero responsibility to maintain or oversee anything related to the neighborhood water system as this function and liability falls in totality to the Deer Creek Water District and its respective board of directors. A link to the Deer Creek Water District website will be added to the DCF website so that DCF members can inform themselves of water district happenings and news more easily.

5:40pm- New Business: proposal was made to schedule a Spring Neighborhood Cleanup Day for June, 2024. More definitive plans for this event will be discussed at the next board meeting.

5:45pm- Review of latest revised and signed DCF HOA policies and procedures. These documents will be uploaded to the HOA website for easier member access.

5:50pm- With no further business, motion to adjourn made by Heather Gray, second by Daniel Silk. Meeting adjourned.  by Daniel Silk. Motion passed and meeting adjourned. 

Attendees: Heather Gray (President), Ken Kush (Treasurer), Daniel Silk (Secretary), various neighborhood HOA members came and went throughout the meeting.

Order of Meeting and timeline:

6:33pm- Opening remarks and meeting called to order by Heather Gray.

6:35pm- Introductions of new families to the neighborhood and those in attendance.

6:43pm- Guest speaker Dan Rosales presentation regarding the Elbert County Partnership and their non-profit work and projects in Elizabeth and greater Elbert County.

7:10pm- Annual Report presentation by Heather Gray.

7:15pm- Financial report presentation by Ken Kush. Budget approved.

7:20pm- Heather Gray presentation and summary of new CO HB 22-1137 regarding the governance and limits of HOAs in the state. Deer Creek Farms currently seeking compliance with new state HOA regulations.

7:30pm- Votes counted for chicken addendum to the to the by-laws (allowing the possession of egg bearing chickens within the HOA). Addendum failed to meet the requisite number of votes per the by-laws. Votes also counted to disband the HOA board. Did not meet the requisite number of votes per the by-laws therefore HOA will continue to function. Board of directors remains the same as previous year.

7:40pm- Motion to adjourn by Ken Kush and second by Daniel Silk. Motion passed and meeting adjourned. 

 Attendees: Heather Gray (President), Ken Kush (Treasurer), Daniel Silk (Secretary), Daniel Rosales (member)

Order of Meeting and timeline:

5:20pm- Meeting called to order and roll taken by Heather Gray.

5:22pm- Discussion by Ken Kush surrounding new Colorado HOA member’s protections law and our need to put new verbiage into our by-laws to become compliant.

5:30pm- Ken Kush presented issue with not knowing where/how to pay state of Colorado our Annual $10 HOA registration fee as system has changed. Will follow up and find out new way of submitting payment to the State.

5:40pm-  Ken presented Annual budget for proposal for FY2023. Will not be providing snacks at Annual Meeting in attempt to save costs and balance the budget for next year.

5:50pm- Ken presented February budget. Motion to approve by Heather, second by Daniel Silk. Motion passed.

5:55pm- Discussion surrounding Annual Meeting Agenda Items including: 1) New member introductions, 2) Adding ballot measure allowing possession of chickens, 3) Budget presentations, 4) Guest speaker Dan Rosales from Elizabeth Renewal Initiative.

6:10pm- Deadlines for Annual Meeting set: Friday, 24 Feb COB (Ballot initiatives from HOA members submitted to board), Thursday, 6 Mar (next Board Meeting), Monday, Mar 13 (Annual Meeting packets delivered to David Silk for hand distribution), Thursday, April 20 (Annual Meeting held) . 

6:25pm- Motion to adjourn by Ken Kush with second by Daniel Silk. Meeting adjourned.

Board Meeting Minutes: Thursday, 10 Nov 2022

Attendees: Heather Gray (President), Ken Kush (Treasurer), Daniel Silk (Secretary)

Order of Meeting and timeline:

6:03pm- Board meeting called to order and roll taken by Heather Gray.

6:05pm- Review of Board Meeting minutes dated 9 Oct 2022. Motion to approve by Heather Gray, second by Daniel Silk. Motion passed.

6:10pm- 3rd Qtr Financial report presented by Ken Kush. Motion to approve report made by Heather Gray with second by Daniel Silk. Motion passed.

6:12pm-  Discussion regarding Deer Creek Water District price increases. Recent price increases have led to members questioning the validity of charges. Water District will be hosting a meeting on Dec 9th and several DCF HOA board members plan to attend.

6:15pm- Plan offered by Heather Gray to present a small Christmas gift to each household in the HOA from the Board this year. A small hand towel with the DCF logo embroidered on it was agreed upon as the gift. Motion to use excess HOA funds to purchase these gifts made by Daniel Silk, second by Ken Kush. Motion passed.

6:20pm- Discussion about replacing metal deer neighborhood entry signs. Heather will contact Zeke in phase II and get an estimate for replacing the aging metal deer signs with Zeke’s custom engraved flagstone signs. For a short-term fix, Dusty Gray will be contracted to re-paint and refresh the existing metal deer figures on the entry signs.

6:25pm- Discussion regarding refurbishment of individual mailboxes. Many mailboxes and mounting posts in the HOA are in disrepair. Attempts will be made to find a contractor who can provide quotes on various refurbishment options so that the board can present a mailbox refurbishment plan to the membership in the near future. 

6:35pm- Discussion of offering the membership the option to vote on purchasing the Water District open space land at the east entrance to the neighborhood. This land once belonged to the HOA but was sold to the Water District several years ago to keep the HOA autonomous with regards to it’s ability to disband and dissolve if that becomes the majority desire of the membership. The Water District now wishes to sell the land. Several young families within the HOA desire a park or improved open space of some sort and so it has been proposed by some to re-acquire the land with the intent to improve it for community use. A purchase such as this must be approved by a 2/3 majority membership vote in accordance with the HOA By-Laws. Other options discussed were to contact the Elbert County or Elizabeth parks and recreation departments and explore options through those agencies. No further action to be taken at this time.

6:45pm- Discussion about soliciting legal advise for a by-law addendum to prohibit rental homes within the HOA. Further discussion at future meetings will address the potentially negative impact of allowing long or short-term rentals, and corporate home purchases within the HOA.

6:50pm- Ken Kush will begin work on next year’s budget and present a draft in December.

6:55pm- Next meeting scheduled for Tuesday, Jan 10th @ 6:00pm in Heather Gray’s home.

7:25pm- Motion to adjourn by Ken Kush with second by Daniel Silk. Meeting adjourned. 

Board Meeting Minutes: October 9, 2022

Attendees: Heather Gray (President), Ken Kush (Treasurer)

Order of Meeting and timeline:

6:05pm- Board meeting called to order and roll taken by Heather Gray.

6:10pm- Planning session for Dumpster Day. This year will only be one roll-off and no social.

6:15pm- Chipper Day discussion. Will not be able to get one scheduled to this calendar year due to conflicts with Shady Tree (last years chipper contractor). With time constraints are unable to secure a different contractor so quickly.

6:20pm- Discussion regarding Go-Daddy website bill. We are now paid in full for the year.

6:48pm- Meeting adjourned with motion by Heather Gray and second by Ken Kush. 

Attendees: Dan Rosales (President), Ken Kush (Treasurer), Daniel Silk (Secretary), various HOA members and neighborhood residents came and went during the course of the meeting.

Order of Meeting and timeline:

6:30pm- Pledge of allegiance to the American Flag.

6:31pm- Opening remarks and meeting called to order by Dan Rosales.

6:33pm- Welcome extended to new members and guests (Elbert County Sherriff’s Department and Independence development representative.

6:34pm- Board roll call: Dan Rosales, Ken Kush, Daniel Silk all present.

6:35pm- 2021 Annual Meeting minutes presented by Daniel Silk. Motion to approve by Dan Rosales and second by Ken Kush. Motion passed.

6:40pm- Financial report presented by Ken Kush. Motion to approve by Daniel Silk, second by Dan Rosales. Motion passed.

6:45pm- President’s report presented by Dan Rosales. Dan announced his resignation from the Board of Directors effective at the end the current Annual Meeting.

7:05pm- Guest speaker. Several Elbert County Sherriff’s Department deputies spoke regarding the recent uptick in crime and theft in our neighborhood. Provided techniques and ideas to better secure personal belongings and improve theft and crime deterrence. 

7:25pm- Election results presented by Daniel Silk. Heather Gray elected as newest HOA director to fill position vacated by Dan Rosales. Daniel Silk and Ken Kush remain on the board as directors. Votes counted regarding dissolution of the HOA: failed to meet the requisite number of votes to disband the HOA therefore DCF will continue to function as an HOA. 

7:35pm-  Open Forum: Heather Gray introduction as newest board member. Numerous individuals expressed gratitude to Dan Rosales for his years of service to the Deer Creek Farms HOA. 

7:45pm- Motion to adjourn by Ken Kush and second by Daniel Silk. Motion passed and meeting adjourned. 

  The meeting was called to order at 2:00 PM Attendance: Dan Rosales and Ken Kush 

There were no Minutes from the previous meeting. 

Financial Report by Ken Kush • Reviewed the balance statement • Zoom account was dropped in November due to continued misapplication of fees from the HOA and the continued receipt of bills from other businesses. Their staff could never get them corrected and never connect us to the Pro level of zoom. 

The new HOA annual assessment was approved 

The Annual HOA Meeting was set for April 12 starting at 6:30 PM at Singing Hills Elementary School The Board approved using David Silk again to distribute the Invitation packets like last year. $100 was set for this effort. This saves the HOA about $200 that would be spent on certified postage. He did a great job last year.

 The Board reviewed the documents for the Annual Meeting and made some modification to the President’s Report and the Budget. 

The guest speaker will be Brandie from Direct Link. 

Printing of all documents will be completed by mid-February with delivery starting the first week in March. 

The meeting was adjourned at 3:25 PM