Annual HOA Meeting Minutes - April 20, 2023
Annual Meeting Minutes: Thursday, 20 April 2023
Attendees: Heather Gray (President), Ken Kush (Treasurer), Daniel Silk (Secretary), various neighborhood HOA members came and went throughout the meeting.
Order of Meeting and timeline:
6:33pm- Opening remarks and meeting called to order by Heather Gray.
6:35pm- Introductions of new families to the neighborhood and those in attendance.
6:43pm- Guest speaker Dan Rosales presentation regarding the Elbert County Partnership and their non-profit work and projects in Elizabeth and greater Elbert County.
7:10pm- Annual Report presentation by Heather Gray.
7:15pm- Financial report presentation by Ken Kush. Budget approved.
7:20pm- Heather Gray presentation and summary of new CO HB 22-1137 regarding the governance and limits of HOAs in the state. Deer Creek Farms currently seeking compliance with new state HOA regulations.
7:30pm- Votes counted for chicken addendum to the to the by-laws (allowing the possession of egg bearing chickens within the HOA). Addendum failed to meet the requisite number of votes per the by-laws. Votes also counted to disband the HOA board. Did not meet the requisite number of votes per the by-laws therefore HOA will continue to function. Board of directors remains the same as previous year.
7:40pm- Motion to adjourn by Ken Kush and second by Daniel Silk. Motion passed and meeting adjourned.
HOA Board Meeting minutes - Feb 9, 2023
Board Meeting Minutes: Thursday, 9 Feb 2023
Attendees: Heather Gray (President), Ken Kush (Treasurer), Daniel Silk (Secretary), Daniel Rosales (member)
Order of Meeting and timeline:
5:20pm- Meeting called to order and roll taken by Heather Gray.
5:22pm- Discussion by Ken Kush surrounding new Colorado HOA member’s protections law and our need to put new verbiage into our by-laws to become compliant.
5:30pm- Ken Kush presented issue with not knowing where/how to pay state of Colorado our Annual $10 HOA registration fee as system has changed. Will follow up and find out new way of submitting payment to the State.
5:40pm- Ken presented Annual budget for proposal for FY2023. Will not be providing snacks at Annual Meeting in attempt to save costs and balance the budget for next year.
5:50pm- Ken presented February budget. Motion to approve by Heather, second by Daniel Silk. Motion passed.
5:55pm- Discussion surrounding Annual Meeting Agenda Items including: 1) New member introductions, 2) Adding ballot measure allowing possession of chickens, 3) Budget presentations, 4) Guest speaker Dan Rosales from Elizabeth Renewal Initiative.
6:10pm- Deadlines for Annual Meeting set: Friday, 24 Feb COB (Ballot initiatives from HOA members submitted to board), Thursday, 6 Mar (next Board Meeting), Monday, Mar 13 (Annual Meeting packets delivered to David Silk for hand distribution), Thursday, April 20 (Annual Meeting held) .
6:25pm- Motion to adjourn by Ken Kush with second by Daniel Silk. Meeting adjourned.
HOA board meeting minutes: November 10 2022
Board Meeting Minutes: Thursday, 10 Nov 2022
Attendees: Heather Gray (President), Ken Kush (Treasurer), Daniel Silk (Secretary)
Order of Meeting and timeline:
6:03pm- Board meeting called to order and roll taken by Heather Gray.
6:05pm- Review of Board Meeting minutes dated 9 Oct 2022. Motion to approve by Heather Gray, second by Daniel Silk. Motion passed.
6:10pm- 3rd Qtr Financial report presented by Ken Kush. Motion to approve report made by Heather Gray with second by Daniel Silk. Motion passed.
6:12pm- Discussion regarding Deer Creek Water District price increases. Recent price increases have led to members questioning the validity of charges. Water District will be hosting a meeting on Dec 9th and several DCF HOA board members plan to attend.
6:15pm- Plan offered by Heather Gray to present a small Christmas gift to each household in the HOA from the Board this year. A small hand towel with the DCF logo embroidered on it was agreed upon as the gift. Motion to use excess HOA funds to purchase these gifts made by Daniel Silk, second by Ken Kush. Motion passed.
6:20pm- Discussion about replacing metal deer neighborhood entry signs. Heather will contact Zeke in phase II and get an estimate for replacing the aging metal deer signs with Zeke’s custom engraved flagstone signs. For a short-term fix, Dusty Gray will be contracted to re-paint and refresh the existing metal deer figures on the entry signs.
6:25pm- Discussion regarding refurbishment of individual mailboxes. Many mailboxes and mounting posts in the HOA are in disrepair. Attempts will be made to find a contractor who can provide quotes on various refurbishment options so that the board can present a mailbox refurbishment plan to the membership in the near future.
6:35pm- Discussion of offering the membership the option to vote on purchasing the Water District open space land at the east entrance to the neighborhood. This land once belonged to the HOA but was sold to the Water District several years ago to keep the HOA autonomous with regards to it’s ability to disband and dissolve if that becomes the majority desire of the membership. The Water District now wishes to sell the land. Several young families within the HOA desire a park or improved open space of some sort and so it has been proposed by some to re-acquire the land with the intent to improve it for community use. A purchase such as this must be approved by a 2/3 majority membership vote in accordance with the HOA By-Laws. Other options discussed were to contact the Elbert County or Elizabeth parks and recreation departments and explore options through those agencies. No further action to be taken at this time.
6:45pm- Discussion about soliciting legal advise for a by-law addendum to prohibit rental homes within the HOA. Further discussion at future meetings will address the potentially negative impact of allowing long or short-term rentals, and corporate home purchases within the HOA.
6:50pm- Ken Kush will begin work on next year’s budget and present a draft in December.
6:55pm- Next meeting scheduled for Tuesday, Jan 10th @ 6:00pm in Heather Gray’s home.
7:25pm- Motion to adjourn by Ken Kush with second by Daniel Silk. Meeting adjourned.
HOA board meeting minutes: October 9, 2022
Board Meeting Minutes: October 9, 2022
Attendees: Heather Gray (President), Ken Kush (Treasurer)
Order of Meeting and timeline:
6:05pm- Board meeting called to order and roll taken by Heather Gray.
6:10pm- Planning session for Dumpster Day. This year will only be one roll-off and no social.
6:15pm- Chipper Day discussion. Will not be able to get one scheduled to this calendar year due to conflicts with Shady Tree (last years chipper contractor). With time constraints are unable to secure a different contractor so quickly.
6:20pm- Discussion regarding Go-Daddy website bill. We are now paid in full for the year.
6:48pm- Meeting adjourned with motion by Heather Gray and second by Ken Kush.
ANNUAL HOA MEEtINg MINUTES - April 12, 2022
Annual Meeting Minutes: Tuesday, 12 April 2022
Attendees: Dan Rosales (President), Ken Kush (Treasurer), Daniel Silk (Secretary), various HOA members and neighborhood residents came and went during the course of the meeting.
Order of Meeting and timeline:
6:30pm- Pledge of allegiance to the American Flag.
6:31pm- Opening remarks and meeting called to order by Dan Rosales.
6:33pm- Welcome extended to new members and guests (Elbert County Sherriff’s Department and Independence development representative.
6:34pm- Board roll call: Dan Rosales, Ken Kush, Daniel Silk all present.
6:35pm- 2021 Annual Meeting minutes presented by Daniel Silk. Motion to approve by Dan Rosales and second by Ken Kush. Motion passed.
6:40pm- Financial report presented by Ken Kush. Motion to approve by Daniel Silk, second by Dan Rosales. Motion passed.
6:45pm- President’s report presented by Dan Rosales. Dan announced his resignation from the Board of Directors effective at the end the current Annual Meeting.
7:05pm- Guest speaker. Several Elbert County Sherriff’s Department deputies spoke regarding the recent uptick in crime and theft in our neighborhood. Provided techniques and ideas to better secure personal belongings and improve theft and crime deterrence.
7:25pm- Election results presented by Daniel Silk. Heather Gray elected as newest HOA director to fill position vacated by Dan Rosales. Daniel Silk and Ken Kush remain on the board as directors. Votes counted regarding dissolution of the HOA: failed to meet the requisite number of votes to disband the HOA therefore DCF will continue to function as an HOA.
7:35pm- Open Forum: Heather Gray introduction as newest board member. Numerous individuals expressed gratitude to Dan Rosales for his years of service to the Deer Creek Farms HOA.
7:45pm- Motion to adjourn by Ken Kush and second by Daniel Silk. Motion passed and meeting adjourned.
HOA Board Meeting Minutes - January 20, 2022
Board Meeting Minutes: January 20, 2022
The meeting was called to order at 2:00 PM Attendance: Dan Rosales and Ken Kush
There were no Minutes from the previous meeting.
Financial Report by Ken Kush • Reviewed the balance statement • Zoom account was dropped in November due to continued misapplication of fees from the HOA and the continued receipt of bills from other businesses. Their staff could never get them corrected and never connect us to the Pro level of zoom.
The new HOA annual assessment was approved
The Annual HOA Meeting was set for April 12 starting at 6:30 PM at Singing Hills Elementary School The Board approved using David Silk again to distribute the Invitation packets like last year. $100 was set for this effort. This saves the HOA about $200 that would be spent on certified postage. He did a great job last year.
The Board reviewed the documents for the Annual Meeting and made some modification to the President’s Report and the Budget.
The guest speaker will be Brandie from Direct Link.
Printing of all documents will be completed by mid-February with delivery starting the first week in March.
The meeting was adjourned at 3:25 PM